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Boost Financial Control: Top 5 PaperCut NG/MF Features

November 15, 2023
Top 5 Features Of Papercut NGMF For Financial Decision Makers In Managed Print Services Environments Top 5 Features Of Papercut NGMF For Financial Decision Makers In Managed Print Services Environments

Financial oversight is more crucial than ever. Efficient resource allocation and cost management can make the difference between marginal profits and sustainable growth. PaperCut NG/MF, a renowned print management solution, is not just an IT tool; it offers a set of features that directly impact an organization’s bottom line. 

ManagedPrint works with financial decision-makers with our partners to help your company get the full benefits of Managed Printer Services

For CFOs, owners, and financial decision-makers in a Managed Print Services setting, here are five key features to consider:

1. Print Cost Tracking with Shared Accounts

Understanding where money is being spent is crucial for financial planning. PaperCut NG/MF's Shared Accounts feature allows organizations to allocate printing costs to specific cost centers, departments, or projects. By tracking print expenses at this granular level, financial decision-makers can gain actionable insights into departmental spending, helping them make informed budgetary decisions. Moreover, access to accounts can be controlled via integrated network group membership or optional PINs, adding an extra layer of financial security.

2. Mobile Printing & BYOD Cost Management

As more employees bring their own devices to work, managing the associated costs becomes increasingly challenging. PaperCut’s Mobile Printing & BYOD feature allows for controlled, accountable printing from user-owned devices. All print activities, regardless of the device origin, are fully integrated into PaperCut’s standard print charging/accounting/quota process. This means financial leaders can accurately gauge the costs related to mobile and BYOD printing, enabling better cost management and future planning.

3. Scripting for Cost-Efficiency

PaperCut NG/MF includes scripting capabilities that can be tailored to enforce cost-saving measures automatically. For example, scripts can be implemented to route jobs to the most cost-effective printer or to prompt users to print large color jobs on compatible low-cost grayscale printers. This feature allows organizations to optimize their print environment for financial efficiency without requiring constant manual oversight.

4. Scalability with Secondary Servers and Site Servers

As organizations grow, so do their print management needs. PaperCut NG/MF is designed to scale effortlessly, thanks to its support for secondary servers and site servers. All servers report back to a central Application Server, ensuring consolidated management and control. For a CFO or owner considering long-term financial planning, the solution’s scalability means that growing print needs can be managed without exponential increases in operational costs.

5. Third-Party Database Support

For enterprises that already invest in sophisticated database systems like Microsoft SQL Clusters, PaperCut NG/MF can integrate seamlessly without requiring a separate database setup. This not only reduces initial setup costs but also allows for more streamlined operations and easier data analysis, which is crucial for financial reporting and auditing.

Choose ManagedPrint to Help Your Bottom Line

PaperCut NG/MF is not just an IT asset but a strategic financial tool for Managed Print clients. Its features provide comprehensive cost tracking, promote cost-efficiency, and offer scalability and flexibility that can adapt to an organization’s growing needs. By incorporating these features into your print management strategy, you can significantly enhance cost visibility and control, aiding in more effective financial decision-making.