If you are responsible for IT or budgets for your company, have you considered the specific cost of your print fleet? Some companies choose to lump printers in with other office expenses. Others put them with copiers, and some keep printers as a generalized IT line item. 

There are both hard costs and soft costs when it comes to printing, and we believe it is important to consider all the costs when it comes to print and your company.

Are you measuring all of your print costs, or do you find just a few make it to the balance sheet? Here are some things you should consider when you calculate print costs for your company.

Some Normal Print KPIs You Should Follow

These are performance indicators we follow and track to deliver results-oriented managed print. 

• The number of prints will affect the cost of printing because more toner will be needed to make the prints.
• The number of printers will have an effect, because more printers mean more service calls.
• Printer down time matters because the longer printers are down, it can adversely affect employee performance.
• Cost-per-print by printer
• Percentage of prints done in color
• Delta in cost per print for this year compared to last year
• Cost of paper
• Percentage of users who have print rules applied (like defaulting to color or only black-and-white printing for emails)
• Firmware versions of printers
• Age of print fleet
• Locations of printers

When you begin to have an understanding of all this, you will find your print fleet will naturally become much more efficient. The good news for you is you don't have to be the one to do all this work. 

We help companies in Virginia Beach with managed print, and we would love to help your company, too. We will provide metrics and reports to track your true costs on printers and enforce rules that maximize the technology you have in place.

Call us today to learn more about managed print services (MPS) in Virginia Beach.