Managed Print Services, Printers and Copiers

The Advantages of Multifunction Printers

May 2, 2023
The Advantages Of Multifunction Printers The Advantages Of Multifunction Printers

More and more businesses are turning to multifunction printers (MFPs) to help them streamline their document management processes. MFPs are better than traditional printers in a number of ways because they can print, scan, copy, and fax all from one device. 

At ManagedPrint, we specialize in helping enterprise clients find the most efficient and productive print technology for their offices around the USA. We have seen a vast implementation of MFP devices to accommodate the ever increasing need to print and scan as well as simply print with a normal laser printer. 

In this article, we will cover 5 common ways where an MFP can be an improvement for a client organization.

Productivity Improvements:

One of the best things about MFPs is that they can make the workplace a lot more productive. With an MFP, employees don't have to switch between different devices to print, scan, copy, or fax documents. They can do all of these things quickly and easily on one machine. This saves time and makes it less likely that mistakes or delays will happen when documents have to be moved from one device to another by hand.

Cost Savings:

MFPs can also help businesses save money, which is another good thing about them. MFPs can get rid of the need for separate printers, scanners, copiers, and fax machines because they can do more than one thing. This saves money on equipment costs and also cuts down on the amount of space these devices need. Additionally, MFPs can be configured to use energy-efficient settings, further reducing operating costs.

Better security:

MFPs can also help businesses make sure that their documents are safe. With old printers, it can be hard to keep track of who can see sensitive documents. But MFPs can have security features like user authentication and encryption built in to make sure that only people who are allowed to can access certain documents. This can help keep private information from getting into the wrong hands and lower the risk of data breaches.

Management Made Easier:

Taking care of multiple devices can take a lot of time. But with an MFP, a single point of control makes it easier for a business to manage all of its devices. Managed print services, or MPS, can also be used to make device management even easier. MPS providers like ManagedPrint offer a variety of services, like remote monitoring, proactive maintenance, and automatic supply restocking, that can help businesses manage their MFPs better. By having an MPS provider take care of MFP management, a business can free up valuable time and resources that can be used to focus on its core business.


MFPs come in different sizes and configurations, which makes them a good choice for businesses of all sizes. For smaller businesses, compact MFPs can be used to save space and reduce costs. Larger businesses can benefit from MFPs that can handle a lot of documents and have a high capacity. MFPs can also be made to fit the needs of a business by adding extra features like stapling, hole punching, and booklet making.

We Can Help!

In the end, multifunction printers have many advantages over regular printers. MFPs can help businesses run more efficiently and effectively in a number of ways, such as by increasing productivity, saving money, making security better, and making management easier. And with the help of managed print service providers like ManagedPrint, businesses can streamline their MFP operations even more and focus on their main business tasks.